Job ID: 294180 Location: Summerville Campus Full/Part Time: Full Time Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
The Department of Art and Design at Augusta University is a vibrant, NASAD-accredited community of makers, thinkers, and innovators within the Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences. Located on the historic Summerville Campus, our department offers an interdisciplinary curriculum designed to foster imagination and prepare students for the creative careers of tomorrow.
Our programs span a rich spectrum of disciplines animation, filmmaking, theatre performance, digital and visual storytelling, graphic design, drawing, painting, printmaking, photography, ceramics, and sculpture. Through immersive, hands-on experiences, students cultivate both technical mastery and conceptual depth, equipping them to thrive in today's dynamic creative economy.
Faculty and students engage in nationally and internationally recognized research, scholarship, and creative practice. We champion innovation through collaborations that bridge art, science, and technology partnering with Augusta University's world-class medical center and the cutting-edge Georgia Cyber Innovation and Training Center to spark projects at the intersection of creativity and discovery.
The department proudly hosts the Mary S. Byrd Gallery of Contemporary Art, a vital space for dialogue and experimentation, showcasing compelling work by emerging and established artists. Students benefit from direct engagement with visiting artists, scholars, and industry leaders through lectures, workshops, and critiques. Beyond campus, our strong ties to Augusta's thriving arts community including partnerships with the Westobou Gallery, Gertrude Herbert Institute of Art, and the Morris Museum of Art extend learning into real-world contexts and foster a culture of collaboration.
Job Summary
The Administrative Assistant provides comprehensive administrative and operational support to the Department of Art and Design, which includes programs in animation, film, theatre, graphic design, and studio arts. This position ensures efficient day-to-day operations by managing departmental communications, coordinating HR processes, supporting faculty and student needs, and assisting with departmental events and special projects. The Administrative Assistant also serves as a key support to the Department Chair, helping manage calendars, prepare reports, and facilitate departmental initiatives.
Responsibilities
The duties include, but are not limited to:
ADMINISTRATIVE SUPPORT:
Serve as the primary point of contact for departmental phones, email, and walk-in inquiries.
Manage departmental calendar for departmental events, schedule meetings and reserve rooms.
Manage the Chair's calendar, schedule meetings, and coordinate appointments.
Assist with faculty recruitment processes and onboarding tasks.
Transcribe meeting minutes and prepare correspondence, and reports.
Run enrollment reports
Compile and organize data for departmental reports, accreditation reports, enrollment summaries, and budget tracking.
Support the Chair in planning departmental events, visiting artist programs, and special projects.
EVENT AND PROGRAM COORDINATION:
Support planning and execution of departmental events, visiting artist agendas, and special projects.
Assist with logistics for exhibitions, performances, and student showcases.
Create and send weekly events emails to students, faculty and community members.
OTHER: Perform other duties as assigned.
Required Qualifications
Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.
OR
High School Diploma, GED, or equivalent from a recognized state or federal accrediting organization and six years of progressively responsible experience in administrative support positions.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficiency in Microsoft Office Suite and familiarity with university systems (e.g., PACT).
SKILLS
Excellent interpersonal, written, and verbal communication skills.
Strong organizational and prioritization abilities with attention to detail.
ABILITIES
Ability to maintain confidentiality
Ability to manage multiple tasks efficiently
Ability to work independently and collaboratively in a fast-paced environment.
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
